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Mailing Reports

You can set up one or more electronic mail servers to send reports to e-mail addresses. These servers use the Simple Mail Transfer Protocol (SMTP) to forward the reports. While you can configure many servers as SMTP servers, you can only designate one as the primary mail server.

This topic describes:

How to Configure SMTP Servers

An SMTP server is responsible for sending e-mails. Network Director uses the SMTP server to send reports to users. Under most circumstances, you need only one SMTP server. However, you might want to configure more than one SMTP server if you need a server with a distinct SMTP server configuration. In this case, you would configure multiple SMTP servers and mark the server you want to use as Active.

You can set up or manage SMTP servers from the Manage SMTP Servers page in the Report mode. To access this page:

  1. Select Report in the Network Director banner. The Report Tasks pane opens, displaying the tasks available in the Report mode. The Generated Reports page loads in the main window.
  2. Select Manage SMTP Servers in the Report Tasks pane. The Manage SMTP Servers page opens in the main window, displaying all existing SMTP servers configured for Network Director.

Use the Manage SMTP Servers page to:

  • View existing SMTP server settings

  • Set up new SMTP servers

  • Edit existing SMTP server settings

  • Test the connection to a SMTP server

  • Set an SMTP server as the active server

  • Delete an SMTP configuration

  • See details of the SMTP configuration

Managing SMTP Servers

Use the Manage SMTP Servers page to view and manage SMTP server settings. The Manage SMTP Servers page lists any existing SMTP server settings. The fields in the Manage SMTP Server page are described in Table 1.

Table 1: Managing SMTP Server Fields

Field

Description

Hidden or Displayed by Default

Name

The name you are using to identify the SMTP server.

Displayed

Host Address

The IP address or hostname of the SMTP server.

Displayed

Port

The forwarding port number. Default port number for SMTP is 587.

Displayed

Active

Either yes or no to indicate whether it is the active server. Only one server can be active at a time.

Displayed

User Auth

Indicates whether SMTP authentication is required for the server. This field is either yes or no.

Displayed

Use TLS

Indicates whether Transport Layer Security (TLS) protocol is used to provide shared-secret encryption.

Displayed

User Name

Indicates the username when user credentials are required for SMTP authentication.

Hidden

From E-mail Address

The e-mail account that sends the report.

Hidden
  1. Establish a new server definition by clicking Add or edit an existing definition by selecting the server and clicking Edit. Either an Add SMTP Settings or Edit SMTP Settings page opens. See Adding or Editing SMTP Server Settings for details on setting up or changing server settings.
  2. Click Done to complete the process.
  3. Click Test Connection to ensure your server is set up correctly. Network Director tells you whether the attempted connection to the SMTP server could be established.
  4. Select a server and click Set Active to make that server responsible for sending e-mail.

    You can also delete any SMTP server definition from use by Network Director reports by clicking Delete.

Adding or Editing SMTP Server Settings

The process of establishing a new SMTP server or to changing the values on an existing server is straightforward. Simply enter or change the values in the fields in the Add SMTP Server or Edit SMTP Server page. These fields are described in Table 2.

Table 2: Defining an SMTP Server

Field

Action

Server Name

Type a name for this SMTP server.

Host Address

Type the IP address of SMTP server.

Port Number

Type the forwarding port number. Default port number for SMTP is 587.

From Email Address

Type the e-mail address used to send the notification.

Set as Active Server

Checking this box sets the server as the Active server. If there is only one server, you cannot clear this box.

Use SMTP Authentication

Checking this box requires the server to use SMTP authentication. You must provide user credentials to use SMTP Authentication.

User Name

Type the account name accessing the server for SMTP authentication.

Password

Type the password twice that is used for authentication.

Use TLS

Select if you want this server to use TLS protocol on the SMTP server.

Related Documentation